Category: outlook2go

On April 14, Google formally acknowledged via a Terms of Service update that Gmail messages, both incoming and outgoing, are now being automatically scanned for the purpose of creating targeted ads. If that alarms you, keep reading!

Last month, a U.S. judge ruled that the courts would not combine the various lawsuits accusing Google of violating privacy rights into a single class action suit. Why are users suing Google over privacy rights? Because the company now admits that it scans the messages of its 425 million active email users – not just when the messages are in transit, but also when they are stored on Google servers. Google argues that users, who agree to terms of service “implicitly” (if not passively), should recognize this practice as part of the email delivery process.

Gmail’s Terms of Service now state, “Our automated systems analyze your content (including emails) to provide you personally relevant product features, such as customized search results, tailored advertising, and spam and malware detection. This analysis occurs as the content is sent, received, and when it is stored.”

Users have a history of rolling with the changes when it comes to Google’s increasingly looming presence in their private lives – but naturally, some will decide that the company has finally gone one step too far. Those users, specifically business users, will need to find a new email support service –preferably, one that commits to a “zero knowledge” policy. They can find it in outlook2go.

outlook2go is a hosted Microsoft Exchange email service that caters to small and mid-sized businesses. The company offers three service tiers, with plans that start at only $6.95 a month per user. The highest tier includes HIPAA and FINRA compliance and encrypted email delivery – plus, the zero knowledge policy that Gmail refuses to offer.

For businesses that want to leave Gmail behind, outlook2go is offering the opportunity to try its product for free. You can request a 30-day, risk free trial of this hosted Microsoft Exchange email service by signing up at http://outlook2go.com.

Article originally posted on outlook2go blog – Google’s New Privacy Policy, Users Seeking Alternatives for Hosted Email

If you have a small to mid-sized business, it’s time to ask yourself a couple of questions about email:

First, how much do you care about keeping data secure? After all, the competition is tough out there and you cannot afford for your company’s proprietary information to be viewed by any other parties. That’s why you need an email platform with airtight security.

But that’s not all. You also need an email platform that has reliable uptime, which means no down networks that keep your employees behind on their correspondence for hours. So next, ask yourself: If the network went down and clients were emailing your employees without receiving any response, what reflection would that have on your company?

Finally, you need an email platform that has the quality of Microsoft Exchange with the affordability of a hosted service. Before you choose one, ask yourself the question, “Which of these providers offers that, plus the security and the uptime?”

Of course, we believe the answer to the last question is outlook2go. Our hosted Exchange email service benefits from:

Serious security: Our Microsoft Hosted Exchange service has Data Loss Prevention (DLP) capabilities that prevent users from mistakenly sending sensitive information to unauthorized recipients. Plus, there are security experts monitoring the network 24/7.

Real reliability: outlook2go has the infrastructure necessary handle as many messages as your employees can compose and receive in a day, and has the most updated defenses against malware and spam.

Better affordability: Unlike a premised based Microsoft Exchange solution, which would require you to pay expensive licensing fees to Microsoft, our Hosted Exchange service removes that headache-inducing expenditure.

It’s safe to say that a Hosted Exchange service like outlook2go is the only practical business email solution there is. To learn more about a secure, reliable and affordable email service for your business, contact outlook2go today.

This post about Hosted Microsoft Exchange Service was originally posted on outlook2go.com

And more importantly, why do you need it? Microsoft Exchange is the preferred server for business email; because it can handle thousands of accounts on a single server, the largest companies in the world can utilize it for internal email. Why would you ever consider using anything else? Costs, of course. To purchase a Microsoft Exchange server and host your own email is an expensive endeavor, and it can be difficult to synchronize folders and files. But there is an alternative: a Hosted Exchange, which we will describe here.

A Hosted Exchange is an email service powered by a Microsoft Exchange server that someone else owns; it is an alternative to running your own email service on a Microsoft Exchange server, for which you would have to pay thousands of dollars in licensing fees. To illustrate, here are some sample costs of purchasing and running your own Exchange:

  • Exchange Server 2013 Standard Edition: $699 for the license
  • Exchange Client Access License (CAL): $89 per mailbox!
  • Windows Server 2012 for your OS: $999 license fee
  • Minimum hardware to run Exchange: $6,000+

So for many companies, the primary reason to choose hosted exchange over hosting their own email service is to save money. A Hosted Exchange can bundle all of a company’s mailboxes into a single Exchange server, and the company only pays a single monthly or annual fee.

Another reason to choose hosted Exchange is capacity. If you run a small business with a couple dozen email accounts, do you really need to host your own Microsoft Exchange? The Exchange has the capacity to host thousands of accounts, and you don’t need that kind of horsepower. You simply need to pay for your little slice of the server, and that is the opportunity a Hosted Exchange provides.

A Hosted Exchange still provides for all your email necessities, a centralized e-mail server being the most important. One advantage is that all your mail folders, Calendar data, Contacts, Notes and Tasks are stored, integrated and backed up offsite in one central location – so everything stays in sync. Another benefit is the ability to synchronize all your data across multiple devices, which is made possible by Direct Push, Microsoft’s file synchronization function. If you want to check email, update your calendar or edit contacts from a laptop, smartphone or tablet, you can do that with a Hosted Exchange, because it can synchronize folders automatically.

These are the best reasons to consider a Hosted Exchange as your internal email service. outlook2go is a Hosted Exchange service that prides itself on providing secure, affordable email service to growing businesses. If you would like more information, contact outlook2go.

Blog originally posted on outlook2go.com What is Hosted Exchange Email?

Choosing a Hosted Exchange Service Provider to be your corporate email system is highly advantageous to businesses of all types. Here are some of the benefits of utilizing hosted Microsoft Exchange:

Employees can work from anywhere. Unlike a non-hosted, in-house email system that can only be accessed onsite at the workplace, a Hosted Exchange can be logged into from anywhere the employee has an Internet connection. This makes workers far more productive, and allows them to leverage their time in a way that favors the company.

There is plenty of storage space for data. If your organization generates substantial documents that must be shared on email (rather than the cloud, for example), Hosted Exchange Service Providers like outlook2go provide generous disk space, with mailboxes that are 25GB each. With a hosted mail solution like this, there is virtually no such limit on storage.

Integration is easy. When your email service is powered by Microsoft Exchange, you can integrate contacts, calendars, notes, emails and task lists into nearly any major smartphone, including iPhone, Android, Blackberry or Windows Phone. That feature is important, with a large percentage of smartphone users accessing work email and documents from their devices.

Working offline is still considered “working.” Even when they are disconnected from the Web, users can work on email, edit their contacts, schedule their meetings and make changes to their files. Our outlook2go service synchronizes everything that is saved in offline mode.

Security is better, too. And isn’t that what’s most important? Businesses that lack a high quality IT department in-house need Hosted Microsoft Exchange for better digital security, with additional protection against spam and viruses. This is standard in a Hosted Exchange service, and it is something that non-hosted mail doesn’t include. Plus, a quality Hosted Exchange Service Provider will offer built-in tech support.

Hosted email Exchange services are the best possible communications solution for today’s data-driven businesses. To receive a free consultation that can answer your questions about this Microsoft Exchange email service, contact outlook2go today.

This article was originally posted on outlook2go.com

One question I am often asked by those considering our cloud file sharing service (drive2go) or our cloud desktop solution (desktop2go) is, “Is cloud computing secure?” That is not unlike saying, “Is your bank secure?” It is a valid question, but a broad one with an equally broad answer.

Here it is: There is no 100% security guarantee with any data storage, but when you store and share files in the cloud, it is certainly more secure than “traditional” storage methods such as premise based installations managed by in-house staff. That is partially because companies that utilize in-house storage have less of a budget for data security staff, therefore they make less of an investment in it. I would say that most small to medium size business have a false sense of security. I have audited literally thousands of businesses IT infrastructures and seen more gaping holes and improperly configured backups than anything else.

Conversely, a cloud service provider has a big stake in security; in fact, it is the basis of their entire business model. If there is a data breach, their entire business goes down with the compromised data as they lose clients by the truckload. That is why cloud services like drive2go utilize private keys, to ensure that only the user has access to the data for his account. This is not the case in any other cloud file storage services that uses shared keys, which may be encrypted but are still less secure.

Services that facilitate storing and sharing files in the cloud are categorized into three service models: software as a service (SaaS), infrastructure as a service (IaaS) and platform as a Service (PaaS). All three types of cloud providers have made great strides in securing and certifying their data centers with methods such as encryption. But, it should be noted that the process of securing cloud file storage is not all that different than it is to secure a physical server in a on-premise scenario . Both require a strong access control policy, minimal access ports and a rock solid application layer to secure the data stored within.
With so many information security concerns being exposed by the media in recent months, it is completely understandable that individuals and companies are concerned about the security of a data storage method. I contend, as do many data security experts, that storing and sharing files in the cloud is a more secure method than traditional, on-premise storage, especially for the small to medium size business market.

Originally posted on d2business.com – Cloud Computing Security

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Updated August 2016 - Matt Dubois