Inquiring SMBs Want to Know… What’s the Difference Between a Help Desk and NOC?

5 Tips for SMBs to Improve Search Engine Rankings…

Inquiring SMBs Want to Know… What’s the Difference Between a Help Desk and NOC?

It’s no secret that any growing small-to-medium sized business must monitor and manage its business technology in the most cost-efficient way. The tricky part is figuring out how to do this without sacrificing the overall experience of the end-user. End-users can be clients and customers or employees. Both rely on the efficiency of a firm’s network, servers, and applications, and the availability of the company’s data center.

Thanks to the evolution of managed services, it’s actually possible these days to reduce costs, which strengthens IT support and infrastructure. It’s just a matter optimally integrating all available resources.

It’s a Staffing Conundrum for Most SMBs

Most SMBs tend to be short staffed. This isn’t just another reference to the many SMBs with little to no onsite tech support. While that’s true, and problematic, it’s actually all operations that tend to be short staffed.

Small yet growing companies and organizations aren’t just short on tech support; it seems like even their administrative assistant needs an assistant to keep up. Customer support and sales teams are also overworked, and often hindered by having to understand and troubleshoot tech problems when they have no tech expertise whatsoever.

There is no, “Hold for a moment, Sir. I’m about to transfer you to our tech support team.” There is no tech support team.

This is where managed service providers (MSPs) step in to save the day. MSPs help SMBs better manage their technology to achieve greater ROI (Return-on-Investment). One way they do this is by augmenting a SMBs existing on-site staff with the remote support of a 24/7 Network Operations Center (NOC) and Help Desk.

What’s the Difference Between a NOC and Help Desk?

This question is asked a lot because it’s really not uncommon to see both referenced interchangeably, which leaves many to assume they are one in the same. They are not. Here is the easiest way to distinguish between the two.

NOC: Most of the work performed by a NOC focuses on the network and systems. The NOC can almost be viewed as a mission control center. They monitor and manage an IT network. A 24/7 NOC typically monitors the network and system security, performance, and backup processes.

Help Desk: The Help Desk is more customer-oriented. The Help Desk has interaction with the end-user, or someone representing the end-user, to directly respond and resolve technical problems as they arise. Customers or employees can typically reach the Help Desk by clicking a support icon, emailing them, or dialing a toll-free number.

Do the Help Desk and the NOC Interact?

Although the NOC and Help Desk are different, they do work together, along with any in-house tech support, to provide cohesive tech solutions to end-users. The Help Desk typically has three tiers of support and may sometimes have to escalate tickets to the NOC for resolution.

This open communication, and ease of escalation, improves the end-user experience and serves as a proactive cost-efficient approach to managing SMB technology.

Contact us at d2 Business Solutions

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Understanding Managed Services and How They Benefit SMBs

7 Must Haves for Your Small Business Website

Understanding Managed Services and How They Benefit SMBs

Small to medium sized businesses (SMBs) receive a lot of calls each day from slick sales people peddling the next technology trend that’s going to save them money and revolutionize how they do business. They’re all too quick to caution that if you don’t listen to them, you’ll fall behind the times, and eventually be swimming in a sea of debt and out of business.

No doubt you’ve heard, or you’ve at least read about, the benefits of managed services. Managed services refer to clearly defined outsourced IT services delivered to you at predictable costs. You know the exact IT services you’ll be getting and what you’ll pay for them. There is no surprise sky-high bill for services rendered. So are solicitation calls that pertain to managed services worth listening to? We think so. Then again, we’re in the managed services industry. There may be a bit of a bias here.

How Managed Service Providers Work

Managed service providers (MSPs) use remote monitoring and management (RMM) tools to keep an eye on their performance and overall health of the IT infrastructure that powers your business operations.

Your MSP should have a 24/7 Network Operations Center (NOC) that acts as your mission control center. If the monitoring alerts them to any issue with your servers, devices, hardware or software, they respond quickly to resolve the issue.

Additionally, the NOC performs regular systems maintenance such as

  • Automated tasks like the cleaning of temporary files
  • Applying tested security patches as required
  • Installing virus and Malware protection
  • System backup and disaster recover/business continuity processes

Additionally, your MSP should give you access to a Help Desk that services your customers and employees – speaking to and working with them directly as if they’re part of your staff.

This proactive maintenance, stabilization of your IT environment, and rapid as-needed remediation helps SMBs control technology costs and better serve the end-users who rely on their technology.

Is Managed Services Better than Other Ways to Manage IT

We find that far too many companies have no real perspective about how much IT management costs them. Let’s review some of the alternatives to managed services.

Hiring In-House IT Support

Typically, a firm with anywhere from 20-60 employees may feel that one person can manage their technology. Understand that this one full-time employee can demand a significant salary since they’ll have to be proficient with desktop, server and network support, and interact with both end-users in the Help Desk role and management. They will likely be overworked and vulnerable to error or oversights that may prove to be costly. And what happens if they’re out sick or on vacation?

The Break/Fix Mentality

The majority of smaller companies take this route because they feel as if they’re too small for a more sophisticated 24/7 approach to IT management. They also feel pressure to direct all resources on the product or service, not behind-the-scenes operations. They decide to use on-call IT techs when broken technology has already disrupted business. The on-call team’s response time and overall lack of familiarity with your systems extends downtime and proves to be a much more expensive resolution to IT management. It’s reactive, not proactive, and it’s a costly mistake too often made.

This is why many SMBs today feel that managed services are the most cost-effective way to support their IT infrastructure and the best way to get more bang for their buck.

Contact us at d2 Business Solutions

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6 Reasons You Should Worry About the IT Management of Your Medical Practice

6 Reasons You Should Worry About the IT Management of Your Medical Practice

6 Reasons You Should Worry About the IT Management of Your Medical Practice

When you were in residence, the thought of 20-hour shifts probably gave you nightmares. At that time you never thought that managing a part of your business would trigger similar anxieties. Of the many things you learned in medical school, managing a technology infrastructure that is robust and meets the demands of a maze of federal regulations was not one of them. As a medical practitioner you don’t have experience understanding the inner functioning of your network systems. Also, with additional government regulations there are many reasons to have serious concerns about your IT. Failure to comply with those regulations, caused by mismanagement of your technology infrastructure or anything else, may have far-reaching implications.

There are six reasons you should be concerned about proper management of your IT systems

  1. Data Security: Any business that deals with the private and personal information of the general public has a tremendous responsibility for safeguarding it. Technology has given you the means and tools to manage the flow of information that is generated by your practice. You save vast amounts of data for instant access from different locations. Unfortunately, this also makes security a larger problem.
    Protecting your client data now goes beyond traditional obligations, especially now that it is regulated by HIPPA. There are serious repercussions for failure to protect personal health information, including fines and penalties running from $100 – $50,000 per violation.
  2. Accessibility: New regulations have been enacted to improve accessibility as well. Now patients must be able to access their own medical information. Patient portals are gaining popularity, which, for health care providers, will be another task to manage.
  3. Major Upgrades and New Programs: Another big challenge is the transition to new coding standards and government regulations. Now there is urgency on your part due to the updated regulation ICD-10, mandated by Health and Human Services, which must be implemented by Oct. 2015, as well as the implementation of HIPPA-mandated regulation ANSI 5010 effective Jan. 2012. This is a major transition that will have an effect on every facet of your business. A smooth transition is going to require marshalling significant technical and administrative forces.
  4. Healthcare versus IT Management: The real reason behind all the uncertainty and apprehension about managing your network infrastructure is a lack of background. You were trained to be a health care provider, not an IT specialist. Given the complexity of IT management and the risks from failure or a data breach, it can be downright intimidating.
  5. Fast Changing Technology and Threats: Growing demand in services and increasing threats from hackers demand new capabilities and safeguards in the form of software and hardware updates. As a health care provider you are unable to keep track of the new threats and viruses that are constantly emerging , and have the potential to threaten your systems and data security.
  6. Downtime and Data Recovery: Another headache is downtime. Systems break. Reservation and scheduling systems can fail leaving you completely handicapped and unable to function. I was recently at a physician’s office where the scheduling system crashed and they had no idea who was coming in—they had no backup of the day’s appointments. Until that system was restored, they were completely in the dark. Given the reliance on electronic systems, your office needs to have plans to quickly restore systems, and also ensure effective data back up procedures.
  7. Cost of IT Management: IT management is expensive, but it is required. The problem is that in-house support is a considerable drain on payroll. Additionally, in-house support, most likely a single full time employee at best, cannot be available or on-call 24/7. Vacations, sick time, and sleep present barriers to that although, of course, all employees should have it! Also, in-house staff may not be able to keep abreast of all the updates and regulatory changes all on their own. One additional cost of IT management is your time. You have to supervise them, and it is unlikely you have the background or desire to do that effectively.

What do you need to do? By now you know that you definitely need help running your IT networks, but whom can you trust with this vitally important task. You have to make sure that you can focus on your core business without any interruptions or worries. You don’t want to be told by your staff that your systems have been hacked or your data is not being backed up properly. You need to make sure that you are in complete compliance with government regulations requiring that security and accessibility of data be maintained. All health records must be maintained electronically. A single solution to all these concerns is to use a Managed Service Provider (MSP). A MSP can provide complete support for a worry free work environment and leave you free to concentrate on more important things. It is a cost effective, 24/7 solution that will give you peace of mind.

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Are Managed IT Services Right For You? A Few Things to Consider

Are Managed IT Services Right For You? A Few Things to Consider

How do you get a small business to recognize the value of manages IT services? In the start-up environment, we encounter an eclectic bunch of personality types. There is a reason people become entrepreneurs or C-level execs. When we meet the owners or decision makers at smaller companies and organizations, we can tell right away why they’re where they are. They’re visionaries. They’re risk takers. They’re competitive. They want to be in charge.

Therefore, they aren’t always quick to place the fate of their business technology in the hands of a third party. They’ve come as far as they have by being in control and they’re hesitant to give up that control. But we’ve learned a few things along the way.

For example, the Type A personality is highly independent but also very competitive. So we tap into the competitive advantage that managed IT services gives them.

The Type B personality is creative and doesn’t like static routines. But their ears perk up when they hear terminology like “cutting-edge” and we can then paint the big picture for them once their listening.

But anyone we do business with has to be committed to the efficiency, security, and stability of their business technology to see our value proposition. And they have to recognize that managing their IT infrastructure is an investment they cannot take lightly.

So here are a few things we commonly have to address before any deal for managed IT services is signed.

Is my business large enough to even consider managed services?

There is an old adage that size doesn’t matter (ahem… we’re talking about in a fight) but SMBs must always think big to get big. The truth is, any company, regardless of its size or the number of people they employ, will run more efficiently if its technology is monitored, maintained, and managed properly.

These are facets of your operations that drive profitability and give our Type A personalities that competitive edge they crave. And they can rest easy whenever business is booming because their technology is built to sustain their growth. That’s the big picture that our Type B personality can appreciate.

How is making another IT investment a cost-savings move for my business?

There are still many SMBs who feel a greater focus and investment should go towards their core operations or marketing and sales. They only worry about technology when it breaks, figuring they’ll just call a service technician to come to the office and fix whatever the problem is. Or buy some new hardware at Office Depot.

There are some very obvious flaws to this strategy.

  • You’re paying way too much when it’s way too late – An issue that was likely preventable with early detection has escalated into a full blown business disruption and that on-call technician likely charges a high hourly rate, on top of hardware replacement costs, and may not get to your site right away. Being proactive rather than reactive to technology issues is important.

  • Don’t forget productivity killers – It’s taking your employees too long to boot their computers. Servers and applications are running slowly. Employee devices are full of Malware. Non-technical employees are running around troubleshooting tech problems. If you see this, your present approach to IT management is killing employee productivity and your bottom line.
  • What happens internally is noticed externally – Don’t think for a second that customers or clients don’t notice outdated or slow internal technology and mismanagement. If your site or applications are down often, run slowly, or your customer service rep tells them “I’m sorry, our system is down”, they’re noticing and it’s hurting your business.

When all is said and done, professionally managed IT services will give you a competitive edge, guarantee your business is always leveraging the newest most cutting-edge technology, and enhance your relationships with customers and clients – all while reducing costs.

Contact us at d2 Business Solutions

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Breaking News: Downtime Kills Small Businesses

Breaking News: Downtime Kills Small Businesses

Downtime is bad news for any business whether big or small.

A recent two-hour New York Times’ downtime occurrence sent Twitter ablaze and their stock price plummeting.

Google going down for one to five hours resulted in lost revenue up to $500,000 and decreased overall web traffic by 40%.

We know what you’re thinking. Holy crap, Google makes $100,000 an hour? Yeah… insane, huh?

While the hourly cost of downtime for a small-to-medium sized business won’t be nearly as large as that astronomical Google figure, downtime is often more detrimental to smaller companies. Smaller enterprises are more susceptible to downtime and are neither large nor profitable enough to sustain its short and long-term effects.

Downtime Leads to Unhappy/Unproductive Employees

Even the happiest of employees become dissatisfied when they can’t perform basic day-to-day job functions or properly service customers or clients.

While some employees may use downtime as an excuse to lean back, put their feet up, and comfortably collect their hourly pay, we’re talking about those employees who come to work to actually work.

And don’t forget your IT guy or tech crew. They can’t necessarily sit back and twiddle their thumbs when downtime occurs because they’re typically taking the brunt of the storm. They will ultimately grow tired of the daily routine of having to put out fires and having neither the additional manpower nor resources to change things for the better.

These things lead to high employee turnover and the expenses that come with training and re-training a revolving door of employees.

Downtime Leads to Customer Dissatisfaction

Customers and clients grow weary whenever critical components of your operations – or the services they either expect or pay for – cannot be accessed.

Nearly 50% of customers will move on to a competitor if they encounter downtime of five minutes or more. These customers represent significant lost revenue.

While some suggest this is a bigger problem in the retail sector, other types of businesses are impacted as well. Have you ever clicked a link from search engine results only to quickly bolt when the page didn’t load, you couldn’t complete an online transaction, or you were greeted with a “Technical Difficulties – Be Back Up Soon!” message?

Did you give up on finding what you were looking for or did you wait it out? You did neither. You went back to Google and found someone else offering a similar service or product that satisfied your yearning for instant gratification.

Downtime Ruins Your Reputation

One of the most commonly overlooked consequences of downtime is the hit your company’s reputation takes online. In this age of social media, one person’s bad experience is broadcast to dozens or even hundreds of followers. Bad news spreads faster than ever and has lasting repercussions.

“It takes 20 years to build a reputation and five minutes to ruin it. If you think about that, you’ll do things differently.” — Warren Buffet.

Protect Your Bottom Line

The challenge for small businesses has always been how to minimize single-point-of-failure downtime using their limited IT resources. This is why downtime kills so many small businesses. They can’t prevent it and they can’t react quickly enough.

Thankfully, there are end-to-end business continuity solutions available today that integrate Remote Monitoring and Management (RMM) software, 24/7 access to a Network Operations Center (NOC), and advanced backup and disaster recovery solutions to alleviate this issue.

Not only do these methods minimize downtime and get businesses back up and running quickly, but they can reduce the cost of technology infrastructure maintenance by as much as 80 percent.

It’s time that small businesses stop being victims to the silent killer that is downtime.

Contact us at d2 Business Solutions

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What You Can Learn from Business Regulator’s Business Continuity & Disaster Recovery Recommendations

Understand How Data Loss Can Happen…

What You Can Learn From U.S. Regulator’s Business Continuity & Disaster Recovery Recommendations

U.S regulators have recommended that all futures and securities firms review and update their current data backup, disaster recovery, and business continuity solutions.

Prompted by closures in the equities and options market in the aftermath of Hurricane Sandy, Regulators including the SEC, FINRA, and the CFTC contacted firms to assess the impact Hurricane Sandy had on their operations

The regulators asked each firm for specifics regarding any backup disaster recovery (BDR) and business continuity plan (BCP) they had in place prior to Hurricane Sandy. The responses they gathered were compiled to develop a list of best practices and lessons learned.

The regulators have since gone on to suggest that all firms refer to these best practices and lessons as part of reviewing and improving upon their current BDR and BCP procedures. By doing this, the regulators hope that firms will be better prepared for similar events. Regulators feel that a comprehensive BDR and business continuity strategy will help firms improve responsiveness and minimize downtime.

Managed Service Providers (MSPs) have always stressed the importance of the BDR and BCP solutions they offer to small-to-medium-sized businesses. That said, it doesn’t hurt to see what government regulators recommend to those handling our money. We’ve summarized portions of the full report, addressing only the parts that we feel can easily be applied to SMBs. The full report can be read here at

Widespread Disruption Considerations

True business continuity plans go beyond technology. What is the probability of a widespread lack of telecommunications during a disaster? We’re talking no Internet and no cell phone coverage. Large-scale events can knock out power and limit our access to drinkable water and food supplies. Getting around may be complicated. Roadways might be inaccessible and fuel may be scarce. Part of being prepared for the unknown is to assess how any plausible scenario would impact day-to-day operations and services.

A critical component to business continuity planning is remote access. Every employee should have the ability to efficiently work from home if a disaster strikes or blocks access to the office. If there is no power or no Internet and phone, alternatives should be defined to carry out key operations.

Alternative Location Considerations

The implications of region-wide disruptions must be factored into the location choices for backed-up data centers. Keeping backups within close proximity may seem like a smart strategy to ensure they’re readily accessible, but this does you no good if it’s a region wide disruption.

When it comes to supporting business critical activities at an alternative location, what will be the site’s staffing needs? How about office space, equipment, and available resources? Printed copies of the business continuity plan, contact lists, and other business documents and manuals should also be kept at the alternate site if electronic files can’t be accessed.

Vendor Relationships

Any critical vendor relationships should also have an adequate business continuity plan, as they may be affected by the same event as you. Vendors risk ratings should be considered based on the quality of their BDR and BCP strategies.

Telecommunications Services and Technology Considerations

The telecommunications infrastructure must be enhanced. Consider secondary phone lines, backup mobile phone services with different carriers, emergency Wi-Fi spots, and cloud technology.

Review and Testing

Annual full BCP tests should be conducted. If the business continuity plan changes often, more frequent testing is recommended. All personnel should be trained for their specific role in the plan.

Contact us at d2 Business Solutions

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Is That A Business Continuity Plan in Your Pocket…Or A Bunch of Jargon?

5 Tips for SMBs to Improve Search Engine Rankings…

Is That a Business Continuity Plan in Your Pocket or a Bunch of Jargon?

Technology is full of difficult jargon. To further complicate things, certain terms are often used in a different context between one publication or service provider and the next. An example of this is the usage of backup, disaster recovery, and business continuity. These terms are commonly used interchangeably, often resulting in confusion. In an effort to alleviate some of this confusion, let’s describe each physical process. You will see an overlay among all three, although they are each different processes.

Backup – In IT lingo, the most basic description of backup is the act of copying data, as in files or programs, from its original location to another. The purpose of this is to ensure that the original files or programs are retrievable in the event of any accidental deletion, hardware or software failure, or any other type of tampering, corruption and theft.

It’s important to remember that the term “backup” refers to data only and doesn’t apply to the physical machines, devices, or systems themselves. If there were a system failure, disk crash, or an onsite physical disaster, all systems would still have to be replaced, rebuilt, and properly configured before the backed-up data could be loaded onto them.

Disaster Recovery – Backups are a single, albeit crucial, component of any disaster recovery plan. Disaster recovery refers to the complete recovery of your physical systems, applications, and data in the event of a physical disaster like a fire; hurricane or tornado; flood; earthquake; act of terror or theft.

A disaster recovery plan uses pre-determined parameters to define an acceptable recovery period. From there, the most satisfactory recovery point is chosen to get your business up and running with minimal data loss and interruption.

Business Continuity – Although backup and disaster recovery processes make sure that a business can recover its systems and data within a reasonable time, there is still the chance of downtime from a few hours to many days. The point of a business continuity plan is to give businesses continuous access to their technology and data, no matter what. Zero or minimal downtime is the goal.

Critical business data can be backed up with configurable snapshots that are instantly virtualized. This allows files, folders and data to be turned on and restored in seconds. Bare metal restores of hardware, where an image of one machine is overlaid onto a different machine, is also utilized along with cloud replication for instant off-site virtualization.

Many businesses also keep redundant systems and storage at a different physical location than their main site as part of their business continuity process. They may also outline procedures for staff to work remotely off-site. Some businesses or organizations may go as far as to have printed contact lists and other critical data stored off-site to keep their business moving if a disaster wipes out power and their ability to access anything electronically.

This should clarify the differences between backup, disaster recovery, and business continuity solutions. Choosing what works best for your business will come down to your current IT infrastructure, your budget and how much downtime you can reasonably accept.

Contact us at d2 Business Solutions

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Reconciling Healthcare and Cloud Technology

 Reconciling Health Care and Cloud Technology

Reconciling Health Care and Cloud Technology

New regulations being imposed by HIPAA on health care entities have created a new compliance burden, because all record keeping must be converted to electronic filing by Oct 2015. This means that these entities, small and large, must invest significant additional resources on equipment, software and IT-trained personnel. With the arrival of completely digital records comes new, more complex security worries. In particular, healthcare entities have a couple of choices to support these requirements and they have to determine which choice is the best. The first option is completely in-house data storage. That would involve having on-site servers supported either by an in-house IT staff or a managed service provider. The alternative is the use of off-site cloud storage. That means the elimination of internal hardware requirements as well as the need to maintain security firewalls around the data storage.

The concerns of health care entities: Health care providers have many worries related to this mass conversion of documentation to digital format. Some of these concerns have been focused on data security and the liabilities created by HIPAA.

Security and the Cloud: The idea of transferring private data to an off-site cloud can, at first, seem risky. Healthcare providers may worry that this transfer represents a greater security risk. It can seem scary moving data. Can offsite cloud service providers (CSPs) offer as much data security as in-house storage? This can be a significant factor to consider since HIPAA now enforces stiff penalties and fines for the breach of Protected Health Information or PHI. That liability provision may make health care providers reluctant to outsource their data storage.

NOTE: Changes in the law – An additional concern about the cloud has disappeared, but it is important to understand how this has been addressed. The issue was whether CSPs were considered Business Associates (a category that would hold them equally responsible for maintaining data security.) If not, then they were considered potentially not responsible for data security under HIPPA regulations.

In the past, CSP’s had argued they were not health entities since they were only storing private data. If they agreed to be classified as such they would have had to sign a HIPAA mandated Business Associate Agreement (BAA) making them equally liable for a breach of PHI. They argued against this because they believed the CSP’s primary role was to provide storage of data which would be accessed by the HIPAA covered entity’s staff. They didn’t believe they were liable if a Business Associate of the health care giver subcontracted a cloud service provider. Also, if HIPAA mandated that all data should be encrypted and CSPs didn’t hold the key for encryption, CSPs argued that they shouldn’t be held liable for data breach.

Now, health care providers can take comfort in the fact that this compliance issue is all in the past. Cloud storage services will have to sign a Business Associate Agreement thus making them responsible for a breach of Electronic Health Record or EHR. This means that CSPs are required by law to report any breach in PHI and uphold their obligation to protect and secure patient information. The Department of Health and Human Services will hold BAs accountable for required privacy and security to protect PHI data. HIPAA has further clarified that BAs and subcontractors of BAs are directly liable for compliance with privacy and security requirements.

Still thinking about In-house IT management or worried about cloud security?

You shouldn’t be. In the past you had patient files on papers that were locked away securely until someone decided to reach out physically and access them. Now you have this massive amount of data stored somewhere on an on-site server that will be very difficult to safeguard. Cloud computing is very secure. Your data will be much safer especially due to the fact that your cloud service provider is required by law to protect that data. It is very important to know that when your clients, your staff, and many other medical service providers such as hospitals can access that data, your on-site storage is secure. Now that HIPAA has sided with you on this issue, why not take advantage of the service that is legally bound to protect your data privacy and far more economical than in-house IT management.

More importantly, cloud service providers are in the business of maintaining vast amounts of data at secured sites, with complete utility backups, mirrored servers, and security protections that just aren’t possible at an on-site health care site.

Here are some key points to note. A very significant transformation in the U.S. health care system has taken place, and that includes the complete overhaul of data keeping and data storage. Another important change, which is extremely beneficial to health care providers, is that they have an outsourced partner whose business is data storage and security. Health care regulators have mandated that anyone who handles the data in any manner will be held responsible for the breach of that data, so CSPs can’t shrug off their serious responsibility. This should be a big relief for health care providers who can use the latest technology at affordable prices without having to worry about data security. Also, that renders the in-house IT management less desirable because of its high cost and lack of dependability.

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8 Hard Truths for SMBs not Worried About Data Recovery and Business Continuity

7 Must Haves for Your Small Business Website

8 Cold Hard Truths for SMBs Not Worried About Disaster Recovery and Business Continuity

The foundation of any successful business continuity solution is the ability to retrieve data from any point in time from anywhere. When the topic of data recovery and business continuity comes up, you get the feeling that many decision makers at smaller businesses and organizations wish they could channel their inner six year old, simply cover their ears, and sing “La, la, la. I Can’t Hear You. I’m Not Listening.”

Everybody things bad things only happen to other people. Just because we hear about a fatal car accident on the morning news, doesn’t mean we fixate on that news when we ourselves get into a car and drive to work.

So no matter how many times the owner or CIO of a small to midsize business (SMB) hears of other small businesses being crippled by hurricanes, tornados, fires, or flooding, they aren’t necessarily overcome with fear to the point that they feel an urgency to take action.

Sure, they may think about backup and data recovery solutions a little more that day, but not enough to initiate immediate change or reverse a lenient approach to their processes.

If you fall into this category, here are eight cold hard truths to consider

  • It isn’t natural disasters or catastrophic losses like fires that take down small businesses but something far more sinister – malware. Cyber attacks through malware have grown exponentially in the past four years. Malware is hitting everything from PCs to Macs to mobile devices and it’s inflicting damage.

  • Over half of the small businesses in the U.S. have experienced disruptions in day-to-day business operations. 81% of these incidents have led to downtime that has lasted anywhere from one to three days.
  • According to data compiled by the Hughes Marketing Group, 90% of companies employing less than 100 people spend fewer than eight hours a month on their business continuity plan.
  • 80% of businesses that have experienced a major disaster are out of business within three years. Meanwhile, 40% of businesses impacted by critical IT failure cease operations within one year. 44% of businesses ravaged by a fire fail to ever reopen, and only 33% of those that do reopen survive any longer than three years.
  • Disaster recovery solution providers estimate that 60% to 70% of all business disruptions originate internally – most likely due to hardware or software failure or human error.
  • 93% of businesses unable to access their data center for ten or more days filed for bankruptcy within twelve months of the incident.
  • In the United States alone, there are over 140,000 hard drive crashes each week.
  • 34% of SMBs never test their backup and recovery solutions – of those who do, over 75% found holes and failures in their strategies.

It’s critical that small businesses review their backup and disaster recovery processes and take business continuity seriously. Given the vulnerabilities associated with the cloud and workforce mobility, the risk of critical data loss today is quite serious and firms must be truly prepared for the unexpected.

Contact us at d2 Business Solutions

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The Sky’s the Limit for SMBs Taking to the Cloud

The Sky's the Limit for SMBs Taking to the Cloud

The Sky’s the Limit for SMBs Taking to the Cloud

There has been a lot of hype about cloud computing transforming the way small-to-medium sized businesses do business. Proponents of the cloud say that cloud computing has leveled the playing field, allowing SMBs to finally compete with bigger companies despite their limited financial resources and staffing.

Still, many are apprehensive to make the jump. They’re hesitant to give up control and they fear the cloud will expose them to greater security risks. Moving to the cloud definitely requires a leap of faith, but a recent ComScore study, completed on behalf of Microsoft, suggests that those who are froggy enough to take the leap (sorry) have no regrets once they do.

In fact, more than half of those surveyed wish they had adopted it earlier and feel that the benefits far outweigh their initial worries.

What are those benefits?

Enhanced Privacy and Security

According to the study, 94 percent of companies who’ve adopted cloud services believe they’re now more secure than they were before, thanks to the cloud’s spam management and up-to-date systems and antivirus protection.

Less Downtime and More Confidence

61% of those surveyed reported fewer instances of downtime since their move to the cloud. Even those who still experienced downtime events felt that they were shorter in duration and that full recovery could be achieved much quicker.

93% indicated that they were more confident in their ability to fully recover after an outage. Comparatively, 73% responded that they felt the integrity of their data in the cloud was stronger than previously, which is interesting since data integrity has often been the biggest worry about the cloud.

Environmental Friendliness

Any company striving to be more “green” will appreciate the environmental benefits of moving to the cloud.  A recent six-month study conducted by the Berkeley Lab found that moving 86 million U.S. office workers to the cloud resulted in the use of 87% less energy, leaving enough leftover electricity annually to power a city the size of Los Angeles for twelve months.

Cost Effectiveness

Cost effectiveness and greater ROI (return on investment) are the most important factors in getting CEOs and major decision makers to support shifting to the cloud.  A Rackspace commissioned study conducted by Vanson Bourne, found that 62% of respondents felt that adopting cloud computing strategies freed up money that could be reinvested in other operations like marketing, customer service, product development, and expansion into new markets.


While there is a competitive advantage that can be realized by moving to the cloud, those who are still apprehensive should migrate to the cloud at a pace they’re comfortable with. Once they implement cloud monitoring, and understand it a bit more, most SMBs grow more comfortable with the cloud and expand their use of it.

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